Privacy Notice

Last Updated: March 10, 2023

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Purpose 

Get Swarms Limited, including its subsidiaries, affiliates, and brands (collectively, "Get Swarms Limited", "ParticlesCloud", "Zoowaca", "we," or "us") respects the privacy of its Website (as defined below) and Events (as defined below) registrants and attendees.

 

This Privacy Policy (the "Privacy Statement") explains who we are, what information we gather about you, how we get your personal information, and how we may use or disclose such information in relation to the Website and Events. This Privacy Statement also details the precautions we take to preserve the security of your personal information and the means through which you may contact us about our privacy practices, including to exercise your privacy rights.

 

About Us

 

ParticlesCloud enables users to do their job more quickly and effectively. Our platform and solutions that are stored in the cloud help to streamline and simplify the procedures. People are able to do their best job thanks to our solutions as well as the bespoke solutions produced by our clients and partners.

Scope

 

This Privacy Statement applies only to the collection, use, and disclosure of information obtained: I through the Get Swarms websites that link to this Privacy Statement ("Website"); and (ii) through marketing and outreach activities, including but not limited to survey results, competitions, promotions, conferences, and events, where we or our business partners collect information from registrants and attendees ("Events").

 

Personal data we collect and how we obtain that data

 

We collect various types of information from and about you, including, but not limited to, identifiers, professional or employment related information, financial account information, commercial information, educational information, visual information, and information about your internet activity, among others, as will be described in more detail below

1. Information you voluntarily provide to us

Information provided while registering for an Event, contacting us, reporting a problem with the Website, requesting a demo or developer instance of our cloud service, or filling out any other forms on the Website. Comments, feedback, and associated information provided by you when you register with us, publish content to our Website, engage in a survey or contest, blog, comment thread, forum, or other interactive element of our Website.

Any audio, video, photos, and other content you provide to us in connection with your use of our Website or virtual presence at an Event. Your billing information and any other details you want to provide

2. Data gathered from outside sources:

Information about you may be collected and used by us from a variety of sources, including, but not limited to, social media networks (including widgets associated to such networks, such as the "Facebook Like" button), content providers, and joint promotion and sales partners

3. Information we collect when you're browsing the Website:

We may also automatically collect information from your computer and internet connection, such as your operating system and browser type as you navigate the Website. This information may include your IP address, usage patterns, traffic data, location data, logs, and other communication data and the resources that you access.

Cookies and other tracking technologies let us acquire some of this data as well. See our Cookie Policy for more details.

 

How We Use Information Collected

 

• We may use information that we collect about you for the following purposes:

1. for website operation, maintenance and enhancement

2. to register you for Events you register for with us and to complete your profile in our database.

3. to provide you with the requested information, goods, or services.

4. to carry out our obligations and enforce our rights arising from any contracts between you and us, including, but not limited to, our Website Terms of Service.

5. unless you withdraw your permission for these reasons, to inform you of changes to our Website or to get any needed consent.

6. when you select, to enable your participation in interactive aspects of our website.

7. for industry research, comparative analysis, analytics, marketing, and other business-related reasons.

8. to monitor your surfing activity, such as the sites you've visited over time, for the sake of analytics and advertising.

9. to contact you about Events.

10. in accordance with your marketing choices, to contact you for marketing reasons (for example, we may use your information to contact you to further discuss your interests in our services and products or other Events).

11. in some instances, we are required by law to collect, utilise, and store your personal information.

12. to offer you with technical or other help

13. to react to inquiries about our services or complaints;

14. to market our other programmes, goods, and services that may be of interest to you (unless you opt out of receiving such messages);

15. to enable debugging, testing, and general platform operation;

 

How We Share Information Collected

We may release your personally identifiable information to the following types of recipient

 

1. to our affiliates and subsidiaries, including those outside the EEA and Switzerland, who will use information exclusively for the reasons specified in this Privacy Statement.

2. to the independent contractors, commercial partners, and service suppliers that aid or perform services for our company. If you choose to provide information to a commercial partner or sponsor, the information will be governed by the privacy policies of those entities.

3. in the event of a merger, acquisition, or sale or transfer of part or all of our assets (including in the event of a re-organization, dissolution, or liquidation), personal information kept by us about you may be transferred to the buyer or acquirer as one of the transferred business assets.

4. in order to I comply with any court order, a request from any competent law enforcement agency, or other legal requirement; (ii) enforce or implement our Website Terms of Use or terms of any other agreement; and (iii) safeguard the rights, property, or safety of Get Swarms or others.

5. to anybody else, as long as they have your permission to do so.

We do not sell, rent or trade personal information with third parties for their promotional purposes.

Your Privacy Rights

 

We provide you with certain choices regarding the information you provide to us. In particular:

1. Please contact us at DPO@getswarms.com if you have any questions about, or need access to, the personal data we collect, handle, or distribute. Participants in Events that we organise may access and modify their personal profiles via the event websites and registration pages.

2. Residents in some regions, such as the European Economic Area, are afforded additional privacy protections by law. To the extent required by relevant data protection legislation, we will comply with your requests to exercise your rights, such as your right to object to processing, your right to have processing restricted, and your right to have your personal data transferred to another controller. You may reach us through email at DPO@getswarms.com, or you can use the information provided under "Contact Details" to find our physical address and phone number.

3. If we are processing your personal information based on your permission, you may withdraw your consent at any time by contacting us. You may stop receiving our promotional communications by clicking the "unsubscribe" or "opt-out" link in such emails if you no longer desire to receive them. Please contact us using the information given below in the "Contact Information" section if you would want to opt out of other types of marketing (such as telemarketing).

4. If you have any issues with how we collect and use your personal information, you may file a complaint with the relevant data protection authorities. Please enquire more with your country's data protection agency. Information on how to get in touch with data protection authorities in the European Economic Area and a few other countries (including the United States and Canada) is provided.

5. You should not be punished for standing up for your rights.

6. If you are a data subject's authorised agent and would want to exercise your client's rights on their behalf, please contact us using the details provided in the "Contact Information" section below and attach a copy of the written permission from the data subject appointing you as their agent. Before complying with the authorised agent's request, we may inform the data subject and ask for confirmation of their identification through a separate means.

   When such requests are made, we shall reply in a manner consistent with the requirements of local data protection legislation. Please be aware that we may need additional identification information from you before we can process your request.

Legal Basis of Processing

 

Our legal basis for collecting and processing the aforementioned personal information, if you are located in the European Economic Area, may vary depending on the precise personal information at issue and the specific circumstances in which we gather it.

Where we need the information to carry out the terms of a contract we have with you, where it is in our legitimate interests (such as, but not limited to, responding to communications, attracting new customers and prospects, running our business and developing new business, keeping our records updated), and where such interests are not overridden by your data protection interests, we will collect personal information from you. We may be required by law to request certain types of information from you.

Please contact us using the details given in the "Contact Information" section below if you have any queries regarding, or need any more information about, the legal basis on which we collect and use your personal information.

International Transfer of Data

 

Any data acquired in connection with the Website or an Event is stored and processed by Get Swarms Ltd in (i)any country where we have facilities, (ii)any country where we employ service providers, or (iii)any country where Events are place.

When transferring your personal information beyond the European Economic Area ("EEA"), we will take the following security measures to ensure its safety if you are a visitor from the EEA:

Processing it in a country whose data protection laws the European Commission has deemed to be adequate; or putting in place suitable safeguards, such as the use of Standard Contractual Clauses or another lawful transfer mechanism approved by the European Commission, to ensure the security of your personal information.

Please contact us using the details provided in the "Contact Information" section if you have any questions concerning the personal data we send internationally.

Security and Confidentiality

 

Personal information collected through the Website and in connection with Events is kept secure by Get Swarms Ltd, which takes the matter seriously and takes the necessary technological and organisational precautions to do so.

 

To prevent the accidental or unauthorised destruction, loss, alteration, incorrect use or disclosure, unauthorised modification, and access to Personal Data under our control, we have put in place security policies, guidelines, and technological means.

 

Data processors (those who handle your Personal Data on our behalf) and staff are also bound by confidentiality obligations in relation to the Personal Data of all visitors to the Website and customers of the Services. We take precautions to protect your personal information that are commensurate with the severity of the threat posed by using it.

 

Risks to information security, like the procedures to mitigate them, are always developing and improving. Internal and external audits are used to conduct regular checks on the effectiveness of the controls that have been put in place. If you have issues concerning the security of your Personal Data, please contact us using the information in the “Contact Information” section below

Retention

 

Your information will be kept for as long as it takes to achieve the goals for which it was collected, as described in this Notice. For the duration of any required legal proceedings, to ensure the accuracy of our financial and other records, to respond to complaints, and to monitor and enforce compliance with our terms and conditions, we will also keep your personal information.

 

In the event that we collect and utilise Personal Information for a limited time only (for example, in connection with a particular activity, promotion, or marketing campaign), we will not keep this information for longer than necessary. To ensure that we do not send you any more marketing messages after you have requested to opt out, we will need to keep some information about you on an indefinitely maintained suppression list. To be clear, until you re-opt in to receiving marketing communications, we will not utilise the Personal Data you have provided to send you marketing communications.

 

If you apply for a position with us, we must preserve your information from the application for a certain time for administrative and legal considerations. We may also keep your information (according to rules in your country) to get in touch with you if a job opens up for which we believe you would be a good fit. Applicants will be given further details and asked for permission to proceed if and when required by local law.

 

For legitimate business purposes, such as evidence of our business practises and contractual obligations, to provide you with information about our products and services, or to comply with applicable law, we may retain your personal data in our systems and records after you and/or your company have terminated the contractual relationship with us or otherwise ended your relationship with us.

 

When we no longer need your personal information to provide you with our services or comply with a legal obligation, we will either delete, anonymize, or aggregate it or, if this is not possible (for instance, if your information is located in backup archives), then we will ensure its security by protecting it from unauthorised access, use, or disclosure. Please get in touch with us via the "Contact Information" section below if you have any questions concerning the retention periods that apply to your specific situation.

 

Third Party Websites and Applications

 

External links on this website may take you away from the GetSwarms LTD site. Thus, this Privacy Statement does not cover information collection practises of any third party sites or third party applications that may connect to or be accessible via the Website. Information acquired by customers, our business partners, and other third parties or third party apps or services, even if gathered through our Website or during Events, is not covered by this Privacy Statement.

 

Children’s Privacy

 

Our sites and services do not target anybody under the age of 16, and we do not intentionally collect any personal information from minors under the age of 16. In no event should anybody under the age of 16 provide any personally-identifiable information while using our Services or visiting our Website. Please get in touch with us using the details provided in the "Contact Information" section below if you are the parent or guardian of a minor child who you feel may have exposed personal data to us online. We will quickly delete any information we have found to have been acquired from a kid under the age of 16.

 

Do Not Track

Due in part to the fact that there is currently no widely accepted technological standard for DNT signals, Get Swarms cannot ensure that it will always react to such signals from a Visitor's browser. We maintain a close eye on the ever-changing DNT technological landscape and keep up with the ever-changing DNT industry standards.

 

 

Changes to Our Privacy Statement

Get Swarms Ltd reserve the right to alter this Privacy Statement at any point in the future. We will provide you with a prominent online notice or other means of communication (which may include, if we have your contact details, notification by e-mail) prior to implementing any material changes to this Privacy Statement, and we will obtain your consent prior to implementing any such changes where and if required by applicable law. Please check back with us from time to time to ensure that you are aware of any modifications we may have made to the Privacy Statement.

The "Last Updated Date" date at the top of this Privacy Statement will tell you when it was last revised.

Contact Information

Get in touch with our Privacy Officer if you have any questions or concerns about the information we collect and how it is used, if you would like to file a complaint about how we handle your personal information, or if you would like to exercise any of your privacy rights in connection with the personal information we collect and use about you.

 

By Email:

DPO@getswarms.com, or at:

By Mail:

Att: Privacy Officer

20-22 Wenlock Road

London, England N1 7GU

 

For the purposes of the GDPR, our Privacy Officer is also our Data Protection Officer (DPO).